Program Administrator

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Summary

The Program Administrator will provide analysis and analytics to support and optimize the performance of business operations for Chenega IT Enterprise Services, LLC (CITES) Program Management Office (PMO) and staff. The Program Administrator will be responsible for coordination and monitoring of and satisfying program-specific financial requirements, and reviewing projects assigned in support of CITES operations, ensure that deadlines are met, and prepare a variety of monthly reports and presentations.

Responsibilities
  • Manage operational efficiency and effectiveness, to include but not limited to:
  • Subcontract management tasks
  • Liaise with MIOS business departments to ensure project operations comply
  • Identify business challenges and opportunities for improvement
  • Program management reviews
  • Develop and Manage Standard Operating Procedures (SOP).
  • Establish close working relationships with company Program Managers and respective customers and subcontractors on a program by program basis.
  • Prepare special reports by collecting, analyzing, and summarizing information and trends.
  • Schedule and organize CITES President and/or senior staff calendar and travel arrangements.
  • Prepare briefings, program abstracts, job descriptions, and/or presentations, utilizing Microsoft Office and be able to create formats and templates as needed.
  • Manage Operations in Quality and SharePoint program audits and site management.
  • Collaborate with Program Managers to track, develop and provide program deliverables.
  • Review and create reports as needed.
  • Fax, copy, file, monitor, and prepare supply orders, records management, including updating, maintaining, and tracking of SharePoint items stored on the Shared Drive and on SharePoint.
  • Maintain administrative confidentiality in daily work activities in accordance with the Privacy Act of 1974 and established office policies.
  • Aid with office equipment, including but not limited to, copy machines, shredder, fax, and postage machine, and telephone system.
  • Analyze financial and budgetary information.
  • Track, monitor, and perform usage analyses on office equipment.
  • Perform analysis of operational/functional workflows and processes using Microsoft Word, Excel, and PowerPoint.
  • Produce statistics or data from both CITES and MIOS internal systems and departments systems to analyze in support of data calls and ad hoc reporting.
  • Conduct analyses and reviews for Operations Management team with Purchase Cards coding, expense reporting queries and follow-ups, daily time collection and monitoring, and other ad hoc activities as required.
  • Other duties as assigned.her duties as assigned

Qualifications
  • Associate degree.
  • 2+ additional years of experience may be substituted for education.
  • 1+ years of administrative experience, including report preparation and technical writing.
  • A bachelor's degree with concentration in business, writing, marketing, or equivalent may be substituted for experience.
  • Effective communication, including writing, research, and presentation skills and general organizational skills are the most important aspects of this job and weigh more heavily than other factors.
  • Must have a valid driver's license.
  • Background Check required.

Knowledge, Skills and Abilities
  • Ability to obtain a secret clearance.
  • Proficient in Microsoft Word, Excel, PowerPoint, and SharePoint at an intermediate level.
  • Knowledge of Microsoft Project and Visio is preferred.
  • Must demonstrate critical thinking and problem-solving skills, strong work ethic, ability to be a self-starter, and the desire to work and succeed in a rigorous and challenging dynamic business environment.
  • Must have excellent writing, presentation, and verbal skills.
  • Must have excellent oral communication skills and strong organizational skills.
  • Must possess the ability to multi-task and prioritize in fast paced environment.
  • Must possess the ability to work independently on projects that requires gathering of statistics or data to respond to data calls and support resources for the performance of activities in a specific program.
  • Ability to travel.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

#Chenega IT Enterprise Services, LLC

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