Senior Administrative Support

Summary

The Senior Administrative Support will interact and coordinate with lateral organizations or external agencies as required including base facility, personnel, security, computer support, and building managers to facilitate day-to-day operations.

Responsibilities
  • Support meetings and events hosted by government personnel on an as-required basis.
  • Schedule meetings and briefings in conference rooms for office staff.
  • Provide pre-event planning support to include, but not limited to:
  • Agenda development
  • Room/location reservation and setup
  • Attendee invitations
  • Distinguished Visitor (DV) parking
  • Presentation preparation
  • Travel requirements
  • Support CONUS in-event execution including, but not limited to:
  • Graphics
  • Facilitation
  • General administrative
  • Protocol support.
  • Administrative support CMEs shall not travel to OCONUS locations.
  • Support post-event actions and follow-up requirements from government personnel.
  • Support the development, maintenance, and modification of Directorate/Division/Program schedules and calendars.
  • Ensure consistency across multiple calendars and schedules to ensure applicable government personnel and always have the most current information.
  • Support the planning, formulation, editing, development, publication, and storage of finished products to include, but not limited to:
  • Program documentation
  • Plans
  • Directives
  • Reports
  • Briefings
  • Other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested.
  • Other duties as assigned

Qualifications
  • Master's degree and 10+ years of experience in a respective technical/professional discipline OR
  • Bachelor's degree and 12+ years of experience in a respective technical/professional discipline OR
  • 15+ years of office administration related experience
  • Secret clearance required

Knowledge, Skills and Abilities
  • Ability to work independently and yet be effective within a team setting
  • Ability to manage multiple efforts with time related constraints in a fast-paced contracting environment
  • Ability to effectively communicate and collaborate with diverse internal and external stakeholder groups and individuals
  • Have a friendly presence, helpful attitude, good interpersonal skills, and ability to work well with others.
  • Excellent Mcrosoft Word, Excel, and other Office application skill
  • Ability to work in a home office setting
  • Ability to train end users on frequently asked technical issues.
  • Ability to provide technical assistance and support over the phone with good phone skills, and a professional demeanor
  • Previous customer service experience strongly desired
  • Good problem-solving skills with the ability to visualize a problem or situation and think abstractly to solve it
  • Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise. Chenega Corporation and family of companies is an EOE. Equal Opportunity Employer/Veterans/Disabled Native preference under PL 93-638. We participate in the E-Verify Employment Verification Program.

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