Senior Recruiting Coordinator

Our client is seeking an engaging, polishes and highly organized HR Onboarding Coordinator to support their Bedford, MA campus.

Are you an organized customer service focused coordinator interested in providing value to the candidate experience supporting the executive recruiting team? Do you believe that every candidate deserves the " White Glove Experience? " Onboarding Coordinator will require the skills and experience of heavy schedule coordination. Coordinator will be working with Career Onboarding, Technical IT Team, and Human Resources Dept, assisting with the coordination of onboarding new hires as the "first touch" of all new employees. Sparks is seeking a mature teammate to able to prioritize and prioritize again.

Due to the nature of our client's work, this role requires US Citizenship and Covid 19 vaccination.

  • Support all correspondence as the primary point of contact both internally and externally for candidate and company onboarding arrangements
  • Schedule virtual meetings with Technical onboarding staff
  • Support Talent Acquisition Department and Managers with "white glove" meeting coordination.
  • Provide logistical accommodations to include administrative shipping of new employee hardware.
  • Provide remote support and troubleshooting for new employee I9 verifications
  • Support new employee orientation via Zoom and MS Teams
  • Man onboarding Chat Box during orientation meetings
  • Monitor new employee email box and escalate questions to appropriate department leadership
  • Assist with creating power point presentations for department
  • Greet new employees on campus and lead the campus tour

Qualifications/Background Profile:
  • Prior experience onboarding new employees within a remote setting is highly regarded
  • Working knowledge of MS Teams or Zoom
  • Experience with I9 requirements for onboarding
  • Creating presentation in MS PowerPoint (making the slides look great).
  • Exceptional communication skills, both verbal and written
  • High Attention to detail and MS Excel experience
  • Support Tracking and Registration of future online events
  • Highly detail oriented with the ability to prioritize tasks, and projects
  • Logical reasoning when responding to tasks and providing exceptional customer service to new employees
  • Must understand candidate experience and helping new hires be at ease within a remote setting as a new employee


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Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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