Data Capturing is More Than Just Numbers! Here's What Data Captures Actually Do

Written by
Rebecca Smith

Published
Nov 22, 2018

Nov 22, 2018 • by Rebecca Smith

If you've ever wondered exactly how much data the world generates every day, unless you guessed 2.5 quintillion bytes, you're probably way off. Data is the way that the world goes around now. With data capturing in every industry, from waste treatment to space travel, there's a lot of space for data capturers to work.

Here is everything you need to know about the industry if you're considering getting a data capture job.

Job Expectations

When someone is hired as a data capturer, they're expected to put data into computers as a bare minimum. However, there are many different types of data and ways to get it into a computer.

Data capturing can be as simple as taking printed reports and adding them to a spreadsheet. It can also go as far as gathering data and analyzing it.

In some industries, typists and word processors add text that is used for reports or compiled into mailing labels. In others, there are complex data sets that form tables and graphs that end up as part of those data sets.

Data entry keyers will be putting in less complex information to create lists or to fill out medical forms. They might use assistance from scanners or electronic files to organize customer and client information.

Some data capturers are expected to do other work around an office to support the day to day functions of the office. They're typically expected to be around for standard 9-5 office hours to help manage data as it comes in. In a few industries, data capturers are able to work from home and during off hours.

Training and Academic Preparation

Depending on the industry, a high school diploma might be enough to start as a data capturer. If you're looking to work your way up the ladder, with a degree in the industry you're capturing data for, you may have a leg up on other candidates.

For the most part, you'll be learning about the job when you're hired. Learning about the field on the job is the best way to get informed about the nitty-gritty details of an industry. There's so much work done behind closed doors in every industry that you might be surprised to know how much it takes to get even simple projects done.

So long as you have strong spelling and grammar skills, you'll be an asset to the company. If you've worked with word processing programs, spreadsheet programs, and office equipment in the past, you'll be a strong candidate for this role.

Don't worry if this is your first job or you haven't finished college yet. This is a great job for someone still working their way up through their career. 

What To Expect

Working in a data capturing office environment provides you with some opportunities and challenges you won't find anywhere else. If you like the prospect of working in a new and modern office data capturing might be fun for you.

There are lots of good job opportunities for anyone looking for a role like this. You'll end up working with the latest office equipment in clean and secure surroundings as part of a larger team. In many cases, you get the opportunity to work with interesting data sets, even driving the direction that your company takes with it.

However, if you need constant change at the risk of boredom, this might not be the job for you. You might end up having to work overtime to meet deadlines. If you need to pick up your children at the same time every day, working overtime might not be for you.

In some industries, working as a data capturer can be a high-pressure job. There could be issues that constantly need your attention. If you don't like dealing with high-pressure situations, this job isn't for you.

Who Should Take This Job

The ideal type of candidate for this job needs to have a keen eye for detail. Entering data incorrectly could have tragic results if you're working in the medical or financial industry. The ideal candidate should be alert to what's going on around them and attentive to the work that needs to be done or could be around the corner.

You also need to have great typing skills. If you're a sloppy typist who needs constant spellchecking to get through a paragraph, you might not enjoy the requirements of this job. The hand-eye coordination and finger dexterity required for the job means that you need to be comfortable on the keyboard.

There are long periods of concentration required for this job. You need to think about tasks in an orderly manner and keep a focus on how your work impacts everyone around you. If you're not a highly organized person, this job will be a challenge for you.

What Sorts of Industries Need Captures

Data capturers are useful in just about any industry where you'd find an office. Industrial fabricators and construction offices gather lots of data as they build and create. They need data in order to decide what to build and where.

Education can healthcare institutions generate a lot of data. The importance of accuracy in these industries cannot be understated. In order for people to get the treatment they need and the work that they've earned, they need your accuracy.

You could even work freelance for a wide variety of industries. You could get brought in for a week just to help a growing business catch up with their work. This is a great way to network and find better work.

Take some time to learn about the data capture market if you're considering getting involved.

Data Capturing is the New Mining

With the fast-growing need for data capturing specialists in every job market, you won't have a tough time finding a position to fit your skillset.

If you want to use social media to find a job, check out our latest guide for tips.