How Office Design Affects Productivity in the Workplace

Written by
Rebecca Smith

Jun 14, 2018

Jun 14, 2018 • by Rebecca Smith

Do you feel like your employees have been a little sluggish lately?

Have you noticed that the office coffeepot is refilled more and more frequently these days?

Are you concerned that your current workspace design might be to blame for uninspired employees and lowered sales numbers?

If so, then you need to find a way to create a design that boosts productivity in the workplace and improves employee focus -- as soon as possible.

That's what this post is all about.

Keep on reading to learn how you can create an office design that motivates your employees and allows them to work in a way that they're efficient -- and happy at the office.

How Workspace Design Impacts Workplace Productivity

Especially in today's world, it's essential that you create a workspace that allows each of your employees to work in the kind of environment where they'll be able to be the most productive.

It's up to you to create both a design plan and a general environment that allows for employees to work the way that they want to, as opposed to enforcing strict standards or going with a design scheme that forces everyone to work in the same way.

This isn't actually as difficult as it might initially seem.

Things like the overall design of the building -- especially when it comes to acoustics and noise levels -- can also make a huge difference in productivity in the workplace.

Even making sure that your office has considered the types of drainage for your style of roofing system can help to cut down on outdoor noise and improve the acoustic design of your office.

Additionally, if your office is overly cluttered, crowded, or disorganized in general?

You can expect to see that reflected in the work habits of your team members.

In short, the best way to boost productivity is to create an office design that includes space for collaboration between employees, private meetings between clients/team members, and spaces where your employees can work in silence and solitude.

The Best Office Design for Increased Productivity

Now that you know more about how the look of your office improves productivity in the workplace, let's take a look at some of the small changes you can make within your own office design.

Implement a few of these tips and tricks to keep your employees happy, motivated, and enthusiastic about coming into work.

Let There Be Light

If you want to upgrade your workspace design in just a few moments, pull up your blinds, pull back the curtains, and open up some windows to let some natural light and fresh air into the office.

First of all, increased exposure to natural lighting has been scientifically proven to help boost concentration and productivity.

This is because it impacts the body's circadian rhythms -- AKA, your body's internal clock. These help to influence your hormone levels, your sleeping cycle, and even the temperature of your body.

In addition to boosting your employee's concentration levels, natural lighting in the office can help them to fall asleep faster and improve the overall quality of the sleep they're getting.

Sunlight isn't the only lighting change you can make to keep people productive in the workplace.

Replace or improve overly harsh or overly dim overhead lighting with smaller desk lamps and other forms of indirect lighting.

Poor lighting design actually causes the cortisol levels in the body to drop, which increases stress levels in the body and can quickly zap energy.

Smaller lamps will not only relieve eye strain, they'll also mimic natural lighting. As an added bonus, switch to LED or CFL bulbs to save some serious cash on your office energy bills.

Designate Office Zones

While details like lighting are certainly one of the most important ways to boost office productivity, the overall design of your office is the number-one factor when it comes to creating a cohesive and efficient office.

The best office design is one that breaks your office up into a few different "zones."

Especially if you love the look of an open office, creating spaces where your employees can actually get a little privacy and time to themselves is absolutely essential.

Add in a wall or even a room dividing screen so that your employees can take the time to recharge, focus on a project that requires a higher level of concentration, or simply signal to other employees that they can't be interrupted at the moment.

Paint the walls of this quiet zone in a soothing pastel blue or yellow color to promote calmness. Steer clear of energizing colors, like red and orange, in this part of your office.

Other zones that you should include in your workspace design?

Spaces for eating, company/client meetings, and, if you have the space, a more flexible working zone where coworkers can casually chat and bounce ideas off of one another.

Boost Productivity in the Workplace With These Tips

We hope that this post has helped you to better understand how creating zones within your workplace and fostering an environment that allows everyone to work in the way they choose to improves productivity in the workplace.

Remember to embrace natural lighting, soft and calming colors, and to make sure that your employees have an area where they can take some time for themselves.

Looking for more advice on how to improve the employee experience and develop your own leadership skills?

Be sure to keep checking back with our blog for more advice on how to inspire your team members and gain the trust of your clients in the process.

When you're ready to find a career opportunity that allows you to lead others the way you want to be lead, use our job board to help you find the position that's right for you.